Description of Meet Officials and other Volunteer Positions

Volunteer Check In

Description:  Check in volunteers before their shifts and direct volunteers to the official's meeting area prior to each session.
Experience Level Required:  Low.

Awards

Description:  Preparing award ribbons and medals during the swim meet.  Awarding medals to swimmers on the podium.  Place labels onto ribbons and organize ribbons to hand to coaches at the end of the swim meet.
Experience Level Required:  Low.  Attention to detail and working in a fast paced environment is beneficial.

Event Photographer

Description:  Photograph swimmers during the swim meet.  Must provide your own camera equipment.  Upload photos to a platform that can be shared with the membership.
Experience Level Required:  Low.

Hospitality (Preparer/Server)

Description:  The Hospitality Coordinator will organize and purchase the food for the swim meet.  The preparer/server will help to prepare and serve the food to the coaches and on-deck officials during the session.
Experience Level Required:  Low.

Hospitality Coordinator

Description:  Oversees Hospitality Preparers/Servers to distribute food and drink to officials and coaches during the meet.  Plans/purchases food ahead of the meet.  Each shift duration covers setup, operation and cleanup.
Experience Level Required:  Low.

Laundry

Description:  During the swim meet, machine wash, dry, fold and return all Riptides shirts.  Return shirts to the meeting room the next session.  Organize them onto the tables (organize in size and colour) so they are ready for the session.  At the end of the meet, machine wash, dry, fold and organize into colour and sizes.  Return to the Riptide office the following week to be stored.
Experience Level Required:  Low.

Timekeeping

Description:  Timers are responsible for the timing of swimmers using the semi-automatic timing equipment (plungers) and/or watches.  Must be 13 years of age or older to volunteer in this position.
Experience Level Required:  Low.  Completion of Introduction to Swimming Officiating (Timekeeper) clinic is recommended.

Safety Marshal

Description:  The Safety Marshal's role is to observe swimmers' safety during the warm-up period and ensure established safety procedures are followed.  Safety Marshal’s need to be on pool deck 15 minutes prior to warm-ups, ensure swimmers are following Swim BC Warm Up Procedures (will be briefed prior to warm ups by the Referee), clearing pace and/or sprint lanes prior to being used, clearing to pool at the end of warm-ups, and cleaning up the pool deck when warm-ups are complete.  You may be required to speak to swimmers directly and politely reminding them about warm-up rules.
Experience Level Required:  Low.  Completion of Safety Marshal clinic is required.

Electronics Operator (Gen 7)

Description:  The Console Operator will work with a team in the back room on the Gen 7 console.
Experience Level Required:  Low to Intermediate.  It is recommended to sign up for a training session to learn the role. 

Inspector of Turns

Description:  The role of the Inspector of Turns official is to ensure swimmers comply with the relevant rules after the start, for each turn, and at the finish.  The authority of the Inspector of Turn is to report the observed infraction of the rule to the Referee.  Must be 14 years of age or older to volunteer in this position.
Experience Level Required:  Low to Intermediate levels of experience are required for this position. Inspector of Turns clinic and experience in the position should be completed prior to Judge of Stroke.

Judge of Stroke

Description:  The role of the Judge of Stroke official is to ensure that the rules related to the style of swimming designated for the event are being observed, and shall observe the turns and the finishes to assist the Inspector of Turns.  The authority of the Judge of Stroke official is to report the observed infraction of the rule to the referee.
Experience Level Required:  Low to Intermediate.  Completion of the Inspector of Turns clinic and experience in the position prior to Judge of Stroke.  

Administration Desk

Description:  At the administration desk, you receive and process all the input for the competition.  Some responsibilities include: deck entries, relay name changes, reseeding heats, combining heats, protest forms, posting heat sheets, informing coaches of any changes to heat/lane assignments.  A good understanding of the meet management (Hy-tek) system is required.
Experience Level Required:  Low to Intermediate. Completion of the Administration Desk clinic is required.  Experience of Hy-Tek software beneficial - recommended to sign up for a training session for Hy-Tek to learn the basics.

Chief Timekeeper

Description:  The Chief Timekeeper is responsible for all the timers, watches and plungers. They must maintain a constant check on the accuracy and efficiency of Timekeepers and record the finish time for the winner of each heat.  Ensure Timekeepers are aware of and perform special duties (ringing of bells in distance events, capturing times for any official splits requested).  You will lead a briefing for the Timekeepers to discuss responsibilities during the session.  You will work with the CJE if there are any timing issues in any of the lanes.
Experience Level Required:  Intermediate. Completion of the Chief Timekeeper clinic is required.  Experience as a Timekeeper is beneficial.

Starter

Description:  The Starter gives the command that begins each race, using a consistent told and cadence.  The Starter works collaboratively with the Referee to ensure that all swimmers have a fair start.
Experience Level Required: Intermediate.  Completion of the Starter clinic is required.  Completion of Inspector of Turns and Judge of Stroke required, as you can be assigned these tasks along with Starter.

Recorder

Description:  The Recorder will use the computerized swimming competition software (Hy-Tek’s Meet Manager) to: record and post results, set-up swim-offs and official split events, score an event, know if a record time was set, and re-seed heats and events.  You will be responsible for ensuring a report is compiled of the swimmers in their oder of finish for each event, including scratches, DQ’s, NS and EXH in the reports for the Referee to sign.
Experience Level Required:  Intermediate.  Completion of the Recorder clinic required.  Computer friendly.  It is recommended to sign up for a training session to learn the role.

Chief Judge Electronics (CJE)

Description:  The CJE works in the back room and helps to maintain the accuracy and integrity of the officials times assigned to every swim.  The CJE shall observe the finish of each race and view the operation of the electronic timing equipment.  The official time is assigned by the CJE.  The CJE will test electronic timing equipment prior to the start of the session, oversee the correction of incorrect times by examining the results produced by the back-up timing device, and support the Recorder and Electronics Operator to correct any problems.
Only one role will determine the official time.  A meet will not have both a Chief recorder and a Chief Judge Electronics in place.
Experience Level Required:  Intermediate - Advanced.  Completion of the Chief Judge Electronics clinic is required.  Having an understanding of the operations of a swim meet, ability to work in a face paced environment and troubleshoot problems are beneficial.  It is recommended to sign up for a training session to learn the role.

Chief Recorder

Description:  The Chief Recorder will use the computerized swimming competition software (Hy-Tek’s Meet Manager) to: record and post results, set-up swim-offs and official split events, score an event, know if a record time was set, and re-seed heats and events.  The Chief Recorder is responsible for determining the official times for each swimmer: will access the times for each heat through Hy-Tek, complete any adjustments of times, will produce results at the end of each event, if backup times are required, ensure the amended times are accurately recorded in the results using supporting information.  When the event is completed, the Chief Recorder will confirm that the results are correct for the Referee to sign.
Only one role will determine the official time.  A meet will not have both a Chief recorder and a Chief Judge Electronics in place.
Experience Level Required:  Intermediate - Advanced.  Completion of the Chief Recorder clinic required.  Computer friendly.  Having an understanding of the operations of a swim meet, ability to work in a face paced environment and troubleshoot problems are beneficial.  It is recommended to sign up for a training session to learn the role. 

Meet Manager

Description:  The role of the Meet Manager is to manage the meet, not perform every task and to delegate to individuals or teams of volunteers supporting specific functions.  Prior to taking on the role of Meet Manager, you must make a personal commitment: availability of time (pre-meet, during meet, and post meet), ability to delegate work to volunteers, maintain teamwork, and adhere to timelines.
Experience Level Required:  Intermediate - Advanced.  Completion of the Meet Manager clinic is required.  Ability to work in fast paced environment, be able to problem solve, an understanding of the operations of a swim meet, and have a good knowledge of the rulebook.

Referee